Recruitment Placement Agreement Template
Free Word template for recruitment agencies and independent recruiters.
A placement agreement's most important job is protecting your fee, both when a placement succeeds, and when a candidate you introduced gets hired later through another channel.
This template covers placement fee structure (typically a percentage of first-year salary), a guarantee period with replacement terms if a candidate leaves early, and a candidate ownership clause that protects your fee even if the client engages the candidate directly after your introduction.
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Questions
What guarantee period is standard?
It varies by market and role seniority, but 60-90 days is common. Whatever you choose, the key is having it in writing before the search begins, not negotiated after a candidate has already left.
What does the "candidate ownership" clause actually protect?
It protects your fee if a client tries to avoid paying by waiting a few months after your introduction and then hiring the candidate directly, or through another recruiter. The clause sets a window (commonly 6-12 months) during which the fee still applies.
Does this work for exclusive and non-exclusive searches?
Yes, Section 5 has a placeholder to specify which type of engagement applies. Exclusive searches typically justify a stronger guarantee period in return for the client not using other recruiters.
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