Free email signature generator

How to use this free email signature generator

Fill in your details on the left and the signature builds itself on the right as you type. Pick one of six layouts, choose your brand colour and a font, then press Copy signature and paste it into your email app. That's it. There's no account to create and no link back to us hidden in your signature.

Every signature is made the way email apps like it: simple tables with the styling written into each line, images loaded from a web address, and no fonts or code that an inbox might block. That's why it looks the same in Gmail, Outlook and Apple Mail, and why the text still makes sense when someone's email app hides images.

What to put in an email signature

A good email signature answers one question for the reader: who is this, and how do I get back to them? Keep it to what helps with that.

• Your name and job title. Your full name, then what you do. "Founder" or "Lead designer" tells a new client who they're dealing with.
• Your business name. Written the way customers search for it, so they can find you later.
• One or two ways to reach you. A phone number people can tap on a phone, and your website. Your email address is optional, since they already have it, but it helps when an email is forwarded.
• A logo or a photo, not both, unless they're small. A photo builds trust for coaches, consultants and freelancers. A logo suits a studio, shop or clinic.
• Social links you actually use. Two or three is plenty. A link to a profile you haven't updated in a year does more harm than good.
• One call to action, if any. "Book a call" or "See our prices" with a link. One button is helpful. Three is a billboard.

Email signature examples by business type

A few set-ups that work well for small service businesses:

• Freelancer or consultant: the Photo left layout, your name and title, phone, website and LinkedIn, with a "Book a call" button linked to your booking page.
• Salon, clinic or local service: the Logo left layout, the business phone, the address with the area people know, Instagram, and a "Book online" button.
• Agency or studio: the Classic or Colour bar layout, the studio logo, each person's name and title, the website and one social link, the same for everyone on the team.
• Anyone who emails from a phone a lot: the Compact layout. It's short, reads well on a small screen and doesn't push the message off the top.

Common email signature mistakes

• Using an image for the whole signature. It looks tidy, but it's often hidden, can't be clicked or copied, and screen readers can't read it. Keep your details as text.
• Linking to an image on your computer. It shows for you and breaks for everyone else. Always use an image address that starts with https://.
• Too many colours and fonts. One brand colour and one email-safe font look more professional than a rainbow.
• Huge logos. A logo wider than about 150 pixels takes over short replies. Keep it modest.
• Quotes, long legal text and old awards. If a line doesn't help the reader reply, book or trust you, cut it. Keep small print to one line where you need it for legal reasons.
• Different signatures across the team. Make one here, then change the name and title for each person so every email looks like it came from the same business.

Do email signatures work on phones?

Yes. Your signature appears on emails you send from a computer, and most phone apps show it properly when people read your email. Sending from a phone is different: the Gmail and Outlook phone apps use their own plain signature, so set a short text version there (your name, business and phone number), or send important emails from your computer.