Job Offer Letter Template
A free, editable Word document built for small businesses and startups extending a formal job offer — not a generic all-purpose template.
A verbal offer feels friendly but leaves too much room for miscommunication about salary, start date, or role. A written offer letter sets the terms clearly before a new hire’s first day.
This template covers position details, compensation, any conditions on the offer (background checks, references), and a clear place for the candidate to formally accept.
This template is provided for general informational purposes and does not constitute legal, financial, or HR advice. Have it reviewed by a qualified professional before using it with a real client or employee.
Free, editable, ready to fill in. Enter your email and it'll start downloading right away.
Once this is in place, startbuddi for startups handles the client, invoicing, and follow-ups that come after — automatically.
See startbuddi for startupsQuestions about this template
Is an offer letter the same as an employment contract?
Not usually — an offer letter is typically shorter and less formal, covering the key terms to get a signed acceptance. Many businesses follow up with a full employment contract afterward.
What should make an offer contingent?
Common conditions include background checks, reference checks, proof of right to work, and signing any required confidentiality or IP assignment agreements.
Run the whole client relationship in one place
Free to start. No card needed. Your full workspace is ready in five minutes.