Late payment email writer
Choose a tone, add the invoice details, and get a late payment email you can edit and send.
Draft. Edit it before you send it. It is built from a template and the details you typed, so read it through first.
You've edited the draft, so changing the details above won't overwrite it.
Written in your browser from our templates. Nothing you type is sent to us.
Use this tool free
Tell us who you are and the tool opens straight away, along with every other free tool and template on this device. We'll email you when we add new ones.
How it works
Start friendly. Most late invoices are forgotten, not disputed.
The draft fills in the amount, invoice number and dates for you.
It is a template, not a person. Change anything that does not sound like you.
A simple chasing schedule
- 1 to 3 days late: friendly nudge.
- About a week late: firm reminder with a new pay-by date.
- Two to four weeks late: final notice that says what happens next.
The pay-by date in the firm and final emails is seven days from today.
Questions
When should I send a late payment email?
A friendly reminder a day or two after the due date, a firmer one about a week later, and a final notice after two to four weeks. Send each one only if the invoice is still unpaid.
Is this written by AI?
No. It is built from our own templates and the details you type in. That is why it is a draft: read it, change anything that does not sound like you, then send it.
Can I add a late payment fee?
Only if your terms or contract allowed one before the work started. Rules on late payment interest and fees differ by country, so check what applies to you.
What should the final notice say will happen next?
Only something you are prepared to do, such as pausing work or passing the debt to a collections agency. Empty threats make the next invoice harder to collect.
Chip can help you write these inside startbuddi.
Ask Chip from any screen to draft a message, then check it and send it yourself. Your clients, invoices and messages are all in one place.
