30 AI prompts for running a service business.

I have a lead in my CRM who hasn't responded in [X] days since [last interaction, e.g. a demo call]. Write a short, low-pressure follow-up email that re-opens the conversation without sounding pushy. Keep it under 80 words.

This lead went cold [X] weeks ago after showing real interest in [specific need/pain point]. Write a re-engagement email that references that specific need, not a generic "just checking in."

Write 3 short subject line options for a follow-up email to a lead who opened my last 2 emails but didn't reply.

A prospect said they needed to "check with their team" and went quiet. Write a follow-up that gives them an easy way to say no, while leaving the door open.

Write a break-up email for a lead who's gone cold after 3 follow-ups — polite, no guilt-tripping, but makes clear I'll stop reaching out unless they respond.

Write a proposal intro paragraph for a [type of project] for a client whose main goal is [specific outcome, e.g. increasing bookings]. Reference their goal directly, not generic credentials.

Turn these rough project notes into a clear scope-of-work section with numbered deliverables: [paste your notes].

Write a short cover note to send alongside a quote that's higher than what the client was expecting, without being defensive about the price.

A client asked for a discount. Write a response that holds the price but offers a genuine alternative (reduced scope, payment plan, or timeline adjustment).

Write a follow-up message for a proposal I sent 5 days ago with no response — reference the proposal specifically, not a generic "just following up."

Write a project status update for a client, covering what's done, what's in progress, and what I need from them next. Tone: confident, not apologetic, even though we're slightly behind schedule.

A client is asking for work outside the agreed scope. Write a response that acknowledges the request, explains it's outside scope, and offers two options: adjust timeline or add budget.

Write a message delivering feedback a client won't want to hear (their idea won't achieve their stated goal), while staying respectful of their input.

Draft a message re-setting expectations with a client who keeps messaging outside agreed working hours, without damaging the relationship.

Write a check-in message to a quiet client I haven't heard from in [X] weeks, framed around their goals rather than "just checking in."

Write a friendly payment reminder for an invoice that's [X] days overdue, for a client I have a good relationship with.

Write a firmer follow-up for an invoice that's [X] days overdue after a friendly reminder was already ignored.

A long-time client is asking to pay late again. Write a response that's understanding but sets a clear new deadline.

Write a message introducing a price increase to an existing client, effective their next renewal — confident, not apologetic.

Draft a renewal pitch for a client whose contract ends in [X] weeks, referencing specific results delivered so far.

Turn this client testimonial into a short social media post: [paste testimonial].

Write a case study outline based on this project summary: client, problem, what we did, result — [paste rough notes].

Give me 5 post ideas based on a recent project where we achieved [specific result] for a client in [industry].

Write a short email to past clients announcing a new service, framed around a problem they likely still have.

Draft a LinkedIn post sharing a lesson learned from a recent project, without naming the client.

I have a discovery call with a prospect in [industry] tomorrow. Give me 8 questions to uncover their real pain points, not just surface-level requirements.

Prepare a short agenda for a quarterly review call with a client, covering results so far, what's next, and space for their feedback.

This client tends to go off-topic in calls. Write a polite way to redirect the conversation back to the agenda without seeming dismissive.

Write 3 open-ended questions to ask a client at the end of a project to surface a testimonial or case study opportunity.

Draft talking points for a call where I need to tell a client a deadline will slip by [X] days — direct, with a plan, not just an apology.